Written by Ruth
7 of 15 in our We Love Recruitment Series
12 pm - Admin time. Write adverts for your new vacancies and publish them online to a carefully curated network of more than 2500 websites. Refresh old adverts for positions which haven't been filled yet or adapt them to take a different tack in your approach to getting the people your clients need. A different tack like changing the advert's job title, updating the benefits part of the ad with new information you've gathered, adding a little detail about the place of work, the team or the plans of the owners, etc.
During admin time you'll also update and organise records in our database systems, updating phone numbers and adding email addresses to records or creating entirely new records. You'll send emails containing marketing or further information about us and our services and about your clients and their vacancies, job descriptions, person specifications, and links to adverts of positions you've discussed with them.
You'll send them further reading about things that will help them ace an interview, you'll send them your descriptions of them to impress your candidates that they're dealing with the right recruiter, and you'll even send candidates things like property details from websites like rightmove.co.uk they might want to consider (if relocating for one of your jobs). That's right, you will be helping people completely change their lives, move their kid's schools and more! You will come to know some of them intimately (I don't mean sexually) and you'll also hear of some very serious stuff. Stuff like people you know getting seriously ill, having relationship breakdowns, being bullied at work, being disciplined at work and sometimes having their whole careers put at risk. Some you will be able to help, some your manager will be able to help and others we simply can't. Serious stuff.
Your admin time will also involve proper serious legal stuff like sending employment contracts and ToBs (terms of business) for review or approval or with negotiated changes to terms of business. Proper legal stuff.
Admin also includes writing up the details of the candidates you have registered because you're not only selling to them, you have to scrutinise them because you can be damn sure your clients will be scrutinising them. Having scrutinised them you also have to sell them to your clients, covering both pros and cons whilst keeping a promotional approach that addresses your clients hopes, dreams, wants, needs and desires.
1 pm - 2pm – LUNCHTIME!
2 pm - Core sales time. You decide. What do you need most, clients (vacancies) or candidates (applications)? Proceed accordingly. You will have no doubt grabbed some lunch during the previous 2 hours. Don't neglect to fuel the fire, take a walk, get your hair or your nails done, nip to the post office, the bank, the shops, the nice cafe down the road or any of the fancy artisan bakeries off the high street but at 2 pm (and depending on how your month, quarter and year are shaping up), generally be ready to smash the phone again for 2 pm and either do more of what you did at 10 am or more of the vice versa.
Read on here for the rest of the day, in the life of a recruiter.